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As marathon and festival season approaches, organizers are focused on the details that make an event successful: ticketing, crowd control, and entertainment. But one of the most critical elements, and a top priority for safety, is hydration. A well-prepped hydration station can be the difference between a great event and a serious incident.

This guide will walk you through the essential steps to setting up hydration stations that are efficient, effective, and ready for a crowd.

Step 1: Strategic Placement is Key

The location of your hydration stations is just as important as the products you provide. A strategic layout ensures that every participant, from a runner at mile 20 to a festival-goer in the back of the crowd, has easy access to fluids.

• Marathons: Place stations at regular intervals along the course (typically every 1-2 miles). Be sure to place an extra large station at the finish line, where runners are most in need of replenishment.
• Festivals: Set up stations at key high-traffic areas, such as near main stages, entrances, and exits. It's also vital to place a station at every first-aid tent to ensure a ready supply for emergency situations.
• Accessibility: Ensure all stations are easy to spot. Use clear, prominent signage and place them away from the main flow of foot traffic to prevent bottlenecks.

Step 2: The Right Equipment for the Job

Your hydration stations are only as good as the equipment you use. Professional-grade equipment can handle the high volume and continuous demand of a large-scale event.

• High-Capacity Coolers:
  Invest in large, industrial-grade coolers that can hold a significant volume of liquid and maintain a cool temperature for hours. Look for durable, leak-proof designs that can withstand the rigors of an outdoor event.
• Bulk Hydration:
  Opt for bulk electrolyte powders instead of pre-bottled drinks. This is the most cost-effective and efficient way to hydrate a large crowd. You can mix large batches and easily replenish them as needed.
• Electrolyte Freezer Pops:
  A popular and effective tool, electrolyte freezer pops are a great way to provide both cooling and hydration. They are easy to distribute and are a welcome treat on a hot day.

Step 3: Logistics and Compliance

The plan needs to be flawless on event day. A robust logistical plan ensures a smooth operation from start to finish.

• Dedicated Staff: Assign a dedicated team of volunteers or staff to each hydration station. Their role is to keep the stations stocked, ensure they remain clean, and assist participants.
• Resupply Plan: Have a clear system for resupplying. Know exactly how many refills each station will need throughout the day and have a mobile team ready to deliver products as needed.
• Sanitation: Ensure that hydration stations are equipped with hand sanitizer, garbage cans, and a clear plan for cleanup to maintain a safe and sanitary environment.

A well-prepped hydration station is a testament to an organizer’s commitment to safety and a positive participant experience. As part of the OES Global family, we provide the industrial-grade hydration solutions that race directors and event planners depend on to get the job done right.

Visit HydrationDepot.com to explore our complete line of hydration products for your next event.